5 Powerful Vizitor Alternatives That Will Dominate 2025

Your front desk in the office is the place where the first impression is formed, security is paramount, and visitors continue to come and go.  It’s the spot in the office where you first welcome your clients, employees start their day by passing through it, and where the random delivery boy also drops off packages.   

Nowadays, with companies providing hybrid work, and tighter regulations for better tracking of employees, installing a smart visitor check-in system is not just a nice thing to have, rather it has become a compulsion in every business.   

Gone are the old days when scribing names of every visitor in a logbook was done and receptionists used it to juggle it through the whole book to find a visitor’s name. Today offices need advanced tools to keep up with the pace.    

Here in this article, we have jotted down some of the 5 best visitor tracking systems that are also Vizitor alternatives along with their features that will certainly gain your attention. These tracking systems have the potential to convert your front desk from a hindrance into a dynamic force.

The 5 Best Vizitor Alternatives 

1. piLOBI  

piLOBI offers a smart and efficient solution to improve how visitors check-in. This visitor management system automates the process helping your front desk run more. The Visitor Check-In tool makes signing in and registering simple. At the same time, it strengthens security and keeps your facility compliant with regulations. piLOBI distinguishes itself from other systems through its secure and advanced features, establishing it as a preferred option for numerous users. It is also a great way to upgrade how you handle visitors and boost the overall productivity of your reception area.  

Key Features of the piLOBI Visitor Management System  

1. Easy Visitor Check-In  

Streamline how visitors register using piLOBI’s easy-to-use system. It lightens the load on your front desk, saves crucial time, and lowers costs making managing visitors smooth and simple.  

2. Easy Set up With Beginner-Friendly Design  

piLOBI is ready to set up and has a beginner-friendly design. You do not need special skills to start; just plug it in and get started. The platform runs and adapts becoming functional in just a few minutes.  

3. Centralized Management for Multiple Locations  

piLOBI helps you manage visitor activities at all your company sites from one main system. You can keep track of and control visitor interactions in multiple locations under a single account without hassle.  

4. Hosts receive instant alerts about their visitors  

Send automatic alerts to hosts with SMS and email whenever their guests show up. piLOBI also provides exact pick-up spot details to help with smooth and timely meet-ups.    

5. Smart Guest Pre-Registration    

Hosts can set up guest registrations by sending meeting info, venue details, and a QR code through SMS or email. This speeds up the check-in process and improves visitor convenience.    

6. Facial Recognition and Photo Storage    

Boost security by taking photos during check-in. The system saves each guest’s photo to use later for records or reference.    

7. Live Updates with a Real-Time Dashboard  

See all visitor actions, whether they’re new or already registered, using a simple dashboard that shows clear and easy-to-read graphs.  

Print visitor badges with their details to identify them and manage access better to your property.  

2. Greetly   

Greetly is a customizable crowd-pleaser with a big personality. It’s one of the best Vizitor alternatives that has got voice-activated check-ins (yep, you can talk to it!) and lets you tweak every detail to fit your office’s style. The focus is on time efficiency while incorporating an element of enjoyment—ideal for teams seeking something distinctive. 

Key Features of the Greetly Visitor Management System  

1. Voice Check-In  

Visitors just say their name aloud to check-in. This creates a faster way to check in that is also more secure and feels up-to-date.  

2. Custom Workflows  

Create a check-in process adjusted to your organization’s goals. Include things like extra questions online forms, NDAs, or policy agreements to collect the right details.  

3. Cloud-Based  

Manage the visitor management system from any location that has internet connectivity. There is no need for physical servers or any advanced tech knowledge.  

4. Badge Options  

You can either print physical badges when guests arrive or use digital ones. Both options make identifying visitors smooth and simple.  

3. Envoy  

Envoy, which is one of the vizitor competitors, works as a visitor management tool that looks polished, performs, and aims to impress. This system operates on the cloud and runs your office check-in process so that your lobby might feel like a managed space.  

Guests engage with Envoy’s platform by utilizing a tablet or scanning a QR code for check-in. The process feels quick and easy from start to finish. One standout thing about Envoy is its strong emphasis on integration. It connects with platforms like Slack, Microsoft Teams, or even the access control systems in your office building without much hassle.  

Key Features of the Envoy Visitor Management System  

1. Advance Registrations  

Envoy sends email invites to guests letting them fill out their details in advance. This helps cut down the time they spend waiting in the lobby.  

2. Personalized Check-In Steps  

Envoy lets teams set up custom check-in steps like Health Screenings, NDAs, or visitor agreements making the process fit specific needs.  

3. Live Updates  

Envoy’s dashboard shows real-time updates, including who is on-site, who already left, and who has stayed longer than expected.  

4. Visitor Badges  

Envoy provides visitors with professional badges that include barcodes and their photos. This happens in just seconds.  

4. SwipedOn  

SwipedOn offers a visitor management system that’s easy to use. It’s a budget-friendly vizitor competitor built for offices looking for a simple tool that gets the job done.  

With the SwipedOn Visitor Check-In feature, visitors can sign in using an iPad or their own phone while hosts get notified. Its straightforward design makes it easy to use even for teams who aren’t familiar with complicated tech tools.  

Key Features of SwipedOn Visitor Management System  

1. Touchless Sign-In  

SwipedOn uses QR codes or mobile check-in to keep things clean and hassle-free.  

2. Branded Badges  

SwipedOn lets users create branded badges with custom logos and colors. This small addition can leave a big impression.  

3. Emergency Tracking  

With a single tap, you can find out who is inside the building during an evacuation or when counting people in an emergency.  

4. Multi-Language Feature  

SwipedOn works well in offices across the globe. It includes a feature to support different languages, which makes it useful for diverse workplaces or ones that often host international visitors.  

5. EVA Check-In System  

EVA Check-in is a visitor and contractor management system designed for safety-first workplaces. It offers a combination of efficient orientations, automated sign-ins, and real-time evacuation procedures. The system allows for customizable orientations, automated sign-in and sign-out processes, and quick access to safety information. It also provides tools for reporting hazards and near-misses.    

Key Features of EVA Visitor Check-In System  

1. Visitor and Contractor Oversight  

EVA Check-in makes handling visitors and contractors easier with tools to pre-register, send automated alerts, and customize check-in steps based on visitor categories.  

2. Workplace Safety and Rules  

It supports a safer workplace by offering options to display health and safety info, share safety materials specific to the site, and report hazards or near-miss situations.  

3. Sign-in Methods  

People can sign in different ways such as:  

• Kiosk: Using a mobile or tablet device.  

• QR Codes: Scanning displayed QR codes on posters or screens.  

• Mobile App: Signing in through the EVA Check-in app.  

• Geofencing: checks people in and out based on their location.  

5. Real-time Evacuation  

The system helps wardens during emergencies by sending evacuation info straight to their phones.  

6. Reports and Analytics  

EVA Check-in creates activity logs, audit records, and “Who’s Here” lists to track people on-site.   

7. Integration  

It works with systems like Outlook to pre-register visitors and connects to other tools using webhooks.

Final Note  

These visitor management systems offer different advantages, so an organization’s choice relies on its specific needs and goals. Some might place importance on security features, while others might aim to simplify usability or connect with current systems.